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Guide for our best passengers and Bus Operators

Bus Operators

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  • To register a brand-new bus in RPTA the following documents must be submitted to the Authority.
  • Filled application form
  • Bus Registration Book (the bus must be registered under the bus owners name)
  • Revenue license of the bus
  • Fitness Certificate of the bus
  • Inspection Report of the Bus
  • Inspection Report of the Bus
  • Information of the RPTA registered Driver
  • Information of the RPTA registered Conductor

When a new route permit is issued to a person, he will be able to register a brand new bus in RPTA system or he can buy a bus which has already been registered in RPTA system and running in different route. In this situation ownership of the bus will be changed according to the new route permit holder’s name and remove that bus from its original route. In this case the new permit holder will be placed at the end of the of route permit holders list of that route. In addition to the above mentioned documents, the following additional documents will have to be submitted in order to transfer the ownership to new owners.

  • Letter of demand given by the previous owner
  • Route Permit Book of the previous owner.

Ownership of the bus and the Route Permit can be transferred to the owner’s son/daughter or close relatives. In such case, the following documents must be submitted to transfer the owner ship.

Transferring the Route Permit to the relatives

  • Letter from the New Owner
  • Letter of demand given by the previous owner
  • Route Permit Book of the previous owner
  • Documents to prove the relationship with the closed relative
  • Filled Application forms (Annex 1 and 2)
  • Bus Registration book for the new owner
  • Fitness Certificate of the bus (Annex 5)
  • Inspection Report of the Bus
  • Inspection Report of the Bus
  • Information of the RPTA registered Driver
  • Information of the RPTA registered Conductor

The bus owner can replace the existing

Required documents for getting the License

  • Letter from the Bus Owner
  • Filled application form ( Annex 1 and 2)
  • Bus Registration Book (the bus must be registered under the bus owners name)
  • Revenue license of the bus
  • Fitness Certificate of the bus
  • Inspection Report of the Bus
  • Inspection Report of the Bus
  • Information of the RPTA registered Driver
  • Information of the RPTA registered Conductor

The bus that is being running in a route can be sold to different person. This selling process can be done in two ways. They are:

Sell the bus with the route permit to the Different Owner.

The present owner can sell the bus with the route permit to some

The present owner can sell the bus with the route permit to some

If the bus is going to be sold to the external person who is not going to use it in a route in north western province, the previous bus owner has to give a letter to the RPTA office saying that to remove the bus from his file. Then the bus will be removed from the RPTA system and the RPTA will issue a release letter to the bus owner. All the other facilities such as issuing the timetables, log sheets can be stopped for that bus.

About Sisu Sariya  

RPTA in NWP also has Sisu Sariya buses providing the service to the students in NWP. The students who come from villages to the schools in towns can come from a RPTA registered Sisu Sariya bus in a half rate of the bus fare. Charges will be given bellow.

The Charges for the service will be as following:

Age Rate
Over 12 years 25% of adult bus fare
Under 12 years 25% of adult bus fare

These buses have to be registered in a formal way to get the subsidiary payment from the government as well as those buses must be regulated by the RPTA in order to provide a better service to the students. The balance payment will be paid to the buses from Central Government to the Sisu Sariya bus at the end of the month.

Get the license under the Sisu Sariya Scheme

Getting the Sisu Sariya

Required documents for getting the Annual License
  • Letter requesting the Sisu Sariya service for the required routes (with necessary recommendations)
  • Signatures from the students who are going to those schools

NTC will go through the recommendations and letters given by the principles and approve the request from RPTA to give a Sisu Sariya Route Permit. Then the RPTA can issue the permit to following permit holders who are having :

  • Buses that are engaging in Sisu Sariya only
  • Buses that are having route permits and engaging both Sisu Sariya and normal transport of the passengers.

The drivers and conductors must be registered in RPTA before they engage in the buses. And they have to renew their licenses every two years’ time for the drivers and three years’ time for the conductors. Each bus that has been registered in RPTA and transporting the passengers must have registered driver and conductor in that bus. When they submit the documents, they will be issued a temporary driving license and after successfully completed the training program conducted by the RPTA, then the drivers are eligible to get the permeant RPTA driving license for two years. The two year period is given not exceeding the valid period of the Driving license issued by the RMV. If a driver has less than two years of valid period of his license, he will be issued the RPTA driving license for the valid period only.

The process of registering of a new driver in RPTA (Add new Driver).

Required documents for getting the Annual License

  • Birth Certificate of the Conductor (original and photocopy)
  • Educational Certificates
  • Certificate from the Grama Niladhari
  • Character Certificate
  • Valid Driving License and photocopy of it
  • Medical report from a recommended
Fees for getting the RPTA Driver Registration
For Application Forms Rs. 100
Driver registration Fee Rs. 1500
Driver Training Fee Rs. 800
Drivers Efficiency Test fee Rs. 500

Once they prepare the required documents mentioned above and go to the RPTA office they will be able to get temporary RPTA Driver registration license and after the training program they will be given the driver registration license for two years.

The process to renew the driver’s license

Required documents to renew the RPTA Driver Registration

  • Certificate from the Grama Niladhari
  • Valid Driving License and photocopy of it.
  • Medical report from a recommended doctor indicating that the application is having good medical condition to work in this post.
  • Expired Driver license issued by the RPTA.
Fees for getting the RPTA Driver Registration
For Application Forms Rs. 100
Driver registration Fee Rs. 1500
The process of getting a new RPTA driver’s license instead of lost one.

Required documents to renew the RPTA Driving License

(6 months before the expire they need not to submit)

  • Certificate from the Grama Niladhari
  • Valid Driving License and photocopy of it
  • Medical report from a recommended doctor indicating that the application is having good medical condition to work in this post.
  • Police Report

The drivers and conductors must be registered in RPTA before they engage in the buses. And they have to renew their licenses every two years’ time for the drivers and three years’ time for the conductors. Each bus that has been registered in RPTA and transporting the passengers must have registered driver and conductor in that bus. When they submit the documents, they will be issued a temporary driving license and after successfully completed the training program conducted by the RPTA, then the drivers are eligible to get the permeant RPTA driving license for two years. The two year period is given not exceeding the valid period of the Driving license issued by the RMV. If a driver has less than two years of valid period of his license, he will be issued the RPTA driving license for the valid period only.

The Process of Registering of New Conductors

Required documents for getting the RPTA Driver Registration

  • Birth Certificate of the Conductor (original and photocopy)
  • Educational Certificates
  • Certificate from the Grama Niladhari
  • Character Certificate
  • Medical report from a recommended doctor indicating that the application is having good medical condition to work in this post.
Fees for getting the RPTA Driver Registration
For Application Forms Rs. 100
Conductor registration Fee Rs. 1500
Conductor Training Fee Rs. 800
The process of renew the RPTA Conductor’s Registration.

Required documents to renew the RPTA Conductor License

  • Certificate from the Grama Niladhari
  • Medical report from a recommended doctor indicating that the application is having good medical condition to work in this post.
  • Expired Conductor License issued by the RPTA.
Fees for getting the RPTA Driver Registration
For Application Forms Rs. 100
Conductor registration Fee Rs. 1500
The process of getting a new RPTA Conductor Registration for lost one.

Required documents to renew the RPTA Conductor License

(6 months before the expire they need not to submit)

  • Certificate from the Grama Niladhari
  • Medical report from a recommended doctor indicating that the application is having good medical condition to work in this post.
  • Police Report

All the buses of the RPTA have to renew the RPTA license annually. The bus owners have to produce the following documents with the annual license fee to renew their RPTA Bus Licenses. The required documents are as follows:

I. Getting the Annual Licenses for the Buses

Required documents for getting the Annual License

  • Route Permit Book and Seal
  • Filled application form
  • Bus Registration Book (the bus must be registered under the bus owners name)
  • Revenue license of the bus
  • Fitness Certificate of the bus (Annex 5)
  • Inspection Report of the Bus
  • Inspection Report of the Bus
  • Information of the bus
  • Police Report
Fees for Getting the Temporary Permit for the Special Tours
For Application Forms Rs. 100
License Renewal Fee for Normal Buses Rs. 3750
License Renewal Fee for Intercity Buses Rs. 5000

The RPTA registered buses are normally used to go on trips by the people. Most of the time they will cross the provinces and go to the different places. There is a rule that if a bus that belongs to a particular RPTA of any province, wants to go on trips to different provinces must inform to the registered RPTA and get a temporary permit to go on trips. Otherwise the other provincial RPTA can fine to the bus because of not having a valid temporary permit. These temporary permits will be issued by the regional offices which are placed in the main bus stands. Places that the temporary permits are issued from Kurunegala, Chilaw, Puttalm, Narammala, Wariyapola, Kuliyapitiya, and Madampe to, sub offices and field officers as well as the buses. Also to avoid the inconveniences of coming main bus stands to get the temporary permits the sub offices and field officers are issuing these temporary permits. Hence, the owners will be able to get those permits without coming to the RPTA head office.

Issuing a Temporary Permit for the trips.

When the bus owners want the permits for special tours, they normally get it form the sub offices and field officers. The following documents are needed to issue the permits.

Required documents for getting the Annual License
  • Valid RPTA Root permit Book.
Fees for Getting the Temporary Permit for the Special Tours
Special Tour fee for one day Rs. 500
For each additional day Rs. 100

The Provincial buses as well as inter provincial buses that have been registered in National Transport Commission (NTC) must have a valid Log Sheets to enter the provincial bus stands otherwise they don’t have the authority to get the passengers to the buses from those bus stands. Therefore the RPTA of the provinces issue Log Sheets for those inter provincial buses. The Log sheets for those buses can be purchased from the RPTA sub stations and from field officers and the bus owners will have to purchase it before starting a new month. If they delay to get those permit in time, they will have to pay Rs. 100 late fee for each permit. Due to several reasons like painting and engine repair, if a bus does not run in the fixed route for the next month or sometime it hasn’t run for last couple of month then the bus owners must inform to the RPTA to make necessary arrangement to that route and they need not to buy the log sheets for those months. But they have to pay Rs. 100 for each month to keep the time table for the bus. The process of getting the log sheets for the buses can be explained as follows.

The following documents are needed to get the log sheets.
  • Valied Root permit Book
  • Previous months Log Sheet and Entry Permit
  • Due to some services or repairing the buses they will not be able to run their routes for more than one month’s time. In such situations bus owners have to inform t the RPTA to assign a temporary bus to that route until the regular bus comes. The RPTA issue a letter to that bus and they need not to get the Log sheets for that month. After the repair is finished and when they come to get the log sheet they have to produce that letter to get a new log sheet.
Fees for Getting a Log Sheet
Log sheet fee Rs. 1000
Delay charges a day Rs. 01-10 (25%) 11-30 (50%)

Both provincial and Inter provincial buses must get the monthly entry permit to the provincial bus stands before starting a new month. The process of getting the monthly entry permits for the buses can be explained as follows.

Required documents for getting the Entry Permit for the Buses
  • Valid RPTA Root permit Book
  • Entry permit of the previous month issued by RPTA
Entry permit fee for a month Rs. 1000
Late charges Rs. 01-10 (25%) 11-30 (50%)

Some buses are issued the additional route permits due to breakdown of the regular buses or with the high demand of those routes. These buses want to get monthly extra route permits for those routes.

The process of getting the extra permits can be explained as follows.
  • Application form to get the extra route permit
  • Valid bus registration book
  • Request letter for getting new by route permit
Fees for Getting the Temporary Permit for the extra routs

Log sheet fee Rs. 2000
Delay charges per day Rs. 1000 (01-10 (25%) 11-30 (50%))
Entry permit fee for a month Rs. 1000
Late charge Rs. 100

The buses have to issue the tickets to the passengers who travel the RPTA registered buses. The RPTA regularly check the buses and see whether they have issued the tickets to the passengers. The ticket books will be provided to the buses in concessional price and the buses have to buy form field officers at the bus stands.

Required documents to purchase the ticket books
  • Bus Number and a document that mentioned the route. (route permit, RPTA label or Log Sheet of the bus)
Ticket Book fee Rs. 150

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